GPCA Budget FY2011-2012 Income Narrative
I. Overview
Our goal is to raise funds effectively, efficiently and in compliance with the law. We will hire experienced, proven fundraiser to manage fundraising campaign. We will build new GPCA contact relationship management (CRM) database to ensure high quality management functions such as GPCA supporter communications and donation tracking. The income in this plan can not be raised without using CRM software. We will review and learn applicable federal, state and local political law.
1-1 Clearinghouse Sales
We will design and sell GPCA buttons, stickers and t-shirts. We will explore prospects for bi-lingual materials and consider shopping bags.
1-2 Dues
We will not charge or collect dues.
1-3 Direct mail: Prospect Letters
We will write timely, persuasive prospect letters and and mail them every 8 weeks as long as prospecting remains break even or profitable. We aim to acquire 1,100 new donors. The real value of new donors acquired must be calculated with the assumption that the donors will give at least 2 additional times over the next five years.
1-3-A June-2011 Prospect
Number of prospect pieces: 5,000
List: CA donors to GPUS
Avg. response rate: 2%
Avg. gift: $30
Avg. printing and postage cost per letter: $0.60
Total cost: $3,000
Total income: $3,000
Number new donors acquired:100
1-3-B July-2011 Prospect
Number of prospect pieces: 10,000
List: GPCA registered voters.
Avg. response rate: 2%
Avg. gift: $30
Avg. printing and postage cost per letter: $0.60
Total cost: $6,000
Total income: $6,000
Number new donors acquired:200
1-3-C Sep-2011 Prospect
Number of prospect pieces: 10,000
List: GPCA registered voters.
Avg. response rate: 2%
Avg. gift: $30
Avg. printing and postage cost per letter: $0.60
Total cost: $6,000
Total income: $6,000
Number new donors acquired:200
1-3-D Nov-2011 Prospect
Number of prospect pieces: 10,000
List: GPCA registered voters.
Avg. response rate: 2%
Avg. gift: $30
Avg. printing and postage cost per letter: $0.60
Total cost: $6,000
Total income: $6,000
Number new donors acquired:200
1-3-E January-2012
Number of prospect pieces: 10,000
List: GPCA registered voters.
Avg. response rate: 2%
Avg. gift: $30
Avg. printing and postage cost per letter: $0.60
Total cost: $6,000
Total income: $6,000
Number new donors acquired:200
1-3-F March-2012 Prospect
Number of prospect pieces: 10,000
List: GPCA registered voters.
Avg. response rate: 2%
Avg. gift: $30
Avg. printing and postage cost per letter: $0.60
Total cost: $6,000
Total income: $6,000
Number new donors acquired:200
1-4 Direct mail: Resolicitation Letters
We will write timely and persuasive resolicitation letters. We will target resolicitation ask amounts based on prior giving history using our CRM (contact relationship management) database. We will roll-out resolicitation mail pieces every 8 weeks.
1-4-A May-2011 Resolicitation
Number of prospect pieces: 1,200
Avg. response rate: 5%
Avg. gift: $50
Avg. printing and postage cost per letter: $0.60
Net income: $2,280
1-4-B July-2011 Resolicitation
Number of prospect pieces: 1,500
Avg. response rate: 5%
Avg. gift: $50
Avg. printing and postage cost per letter: $0.60
Net income: $2,850
1-4-B September-2011 Resolicitation
Number of prospect pieces: 1,800
Avg. response rate: 5%
Avg. gift: $50
Avg. printing and postage cost per letter: $0.60
Net income: $3,420
1-4-B November-2011 Resolicitation
Number of prospect pieces: 2,000
Avg. response rate: 5%
Avg. gift: $50
Avg. printing and postage cost per letter: $0.60
Net income: $3,800
1-4-B January-2012 Resolicitation
Number of prospect pieces: 2,200
Avg. response rate: 5%
Avg. gift: $50
Avg. printing and postage cost per letter: $0.60
Net income: $4,180
1-4-B January-2012Resolicitation
Number of prospect pieces: 2,400
Avg. response rate: 5%
Avg. gift: $50
Avg. printing and postage cost per letter: $0.60
Net income: $4,560
1-5 Events
Tactics
(1) Create annual Bay Area fundraising event.
(2) Create annual Los Angeles fundraising event.
(3) Create annual events program for county councils.
(4) Develop event invitation template.
1-6 General Assemblies, Repayment of Hosting Costs (Return of Loans (GPCA Plenaries)
The average cost of a plenary is $2,250. The cost is paid as a reimbursement to hosting County Councils.
1-7 GPUS Revenue Sharing 2011-12
We expect no GPUS revenue sharing.
1-8 GPUS Revenue Sharing (past years owed to GPCA)
We expect no GPUS revenue sharing.
1-9 Green Focus sales
We assume income for Green Focus sales will be the same as in FY 2010-2011.
1-10 Interest Income
We project negligible interest income.
1-11 Online fundraising campaigns
We will develop quarterly email solicitations and visually enticing, persuasive online fundraising web pages. This income is dependent on a redesign of the GPCA website. It also requires migration of our site to a content management system with team publishing.
1-12 Telemarketing
We will research, interview, hire, train and manage telemarketing firm that uses predictive dialing and agrees to no money-down no-loss contract. We will call GPCA registered members.
1-13 Personal solicitations (phone/meeting by executive director/consultant)
An executive director will conduct phone and in-person meetings with all major donors. An executive director will re-solicit all major donors by phone or in-person. We will ask all major donors to identify new major donor prospects. We will conduct phone and in-person meetings with GPCA Greens who can help identify new major donor prospects. We will develop “Why donate?” materials for major donors.
