Difference between revisions of "GPCA Work Plan FY2012-2013"

Revision as of 22:51, 28 January 2012

GPCA Strategic Plan 2007-2009 Section 1: General Assembly Work Plan 2007-2009 (GA-WP)

Introduction/Background: The following draft General Assembly Work Plan (GA-WP) proposes a basic fall/spring/winter schedule for 2007-2009 and then identifies likely agenda items for each meeting.

The implementing bylaw for this process (7-1.13 Strategic Plan) speaks to both identifying potential agenda items, and to retaining flexibility in scheduling, in order to meet as of yet unidentified needs:

“As part of the strategic plan, the CC shall develop a two-year schedule, including potential agenda items, for the General Assemblies and Gatherings, with input from each standing committee and working group work plan. The two-year schedule shall be revised annually, with General Assembly agenda and scheduling remaining flexible.”

Common categories of agenda items

In order to accomplish both of these goals, the draft GA-WP does not attempt to fill out the entire time for future plenaries. Rather, it identifies some items for each plenary, by first identifying four general common categories of agenda items, and then listing those likely items for each plenary that fall within each category:

1) Items that are mandated for General Assemblies by GPCA bylaws and/or Rules & Procedures (like certain internal elections)

2) Items that follow past practice at plenaries (like working sessions for Standing Committees and Working Groups)

3) Items that follow electoral cycle deadlines (like taking positions on ballot propositions)

4) Items for General Assemblies that Standing Committees and Working Groups have identified to be addressed by a certain time

Giving Direction for Future Agendas

As a General Assembly decision, the approved Strategic Plan would give direction to the Agenda Committee and the Coordinating Committee for what content to include in agenda preparation for future plenaries. However, since bylaw 7-1.13 does not overrule bylaw 5-3.4 “Agenda ratification”, the General Assembly always retains the ability to amend its prior decisions and make modifications at a future point. Thus, flexibility is retained in two ways: by not scheduling all items in advance, and by retaining the ability to modify each agenda at the point of its ratification.

Finally, because this is the first time the GPCA has attempted to approve a Strategic Plan, this initial GA-WP does not attempt to identify a large number of discretionary agenda items, but instead focuses on those that are required by various internal or external deadlines. As the GPCA has more practice with this process, a more subjective ‘strategic’ plan with more subjective goals and objectives can be pursued in future years.

Proposal: General Assembly Work Plan 2012-2014

Spring 2012 Don’t Schedule September 11-14/22-23 Rosh Hashana, Yom Kippur

1) Items that are mandated for General Assemblies by GPCA bylaws and/or Rules & Procedures

- Budget - three to four hours - Confirm quorum - Ratify Agenda - Confirmation and introduction of any new SC/WG Co-coordinators - Regional Caucus of General Assembly delegates to elect Regional Representative (when necessary)

2) Items that follow past practice at plenaries

- Standing Committee/Working Group breakout sessions

3) Items that follow electoral cycle deadlines

- Any final check in for presidential convention

4) Items for General Assemblies that Standing Committees and working groups have already identified to be addressed by a certain time

- Finance: change fiscal year to July 1/June 30 Bylaws - SGA for discussion - 75 - CC - bylaw change, IT standing committee - 30 minutes - GPCA Elections code amendment - 90 minutes - Platform amendments (which planks?) - 60

- County Polling proposal (CCWG) - Platform planks (up to four) (Platform WG) - Bylaw amendments (at least two) (Bylaws SC)

Fall 2012

1) Items that are mandated for General Assemblies by GPCA bylaws and/or Rules & Procedures

- Confirm quorum - Ratify Agenda - Confirmation and introduction of any new SC/WG Co-coordinators - Regional Caucus of General Assembly delegates to elect Regional Representative (when necessary) - Two Year Strategic Plan Brainstorming Session (Strategy Committee, Coordinating Committee)

2) Items that follow past practice at plenaries

- Standing Committee/Working Group breakout sessions

3) Items that follow electoral cycle deadlines

- Presentations and Decision Making on unresolved Ballot Propositions for February Special Election (CCWG) - Use of GPCA Donor list, either Winter or Spring GA

4) Items for General Assemblies that Standing Committees and working groups have already identified to be addressed by a certain time

- Platform planks (up to four) (Platform WG) - Bylaw amendments (at least two) (Bylaws SC)

Spring 2008

1) Items that are mandated for General Assemblies by GPCA bylaws and/or Rules & Procedures

- Confirm quorum - Ratify Agenda - Budget, FY 2008-09 - Strategic Plan 2008-2010 - Election of GPCA-CC at-large members (two) - Election of GPUS delegates and alternates (tbd) - Regional Caucus of General Assembly delegates to elect Regional Representative (when necessary) - Confirmation and introduction of any new SC/WG Co-coordinators

2) Items that follow past practice at plenaries

- Standing Committee/Working Group breakout sessions

3) Items that follow electoral cycle deadlines

- Review Presidential Primary Results; Choose Delegates and Affirm instructions to Delegates to GPUS Nominating Convention - Presentations and Decision Making on unresolved Ballot Propositions for June Primary Election (CCWG)

4) Items for General Assemblies that Standing Committees and Working Groups have already identified to be addressed by a certain time

- Use of GPCA Donor list, either Winter or Spring GA - Platform planks (up to four) (Platform WG)

Fall 2008 Do not schedule September 29-October 1 and October 8-9 Rosh Hashana & Yom Kippur

1) Items that are mandated for General Assemblies by GPCA bylaws and/or Rules & Procedures

- Confirm quorum - Ratify Agenda - Confirmation and introduction of any new SC/WG Co-coordinators - Regional Caucus of General Assembly delegates to elect Regional Representative (when necessary) - Confirmation and introduction of any new SC/WG Co-coordinators

2) Items that follow past practice at plenaries

- Standing Committee/Working Group breakout sessions

3) Items that follow electoral cycle deadlines

- Presentations and Decision Making on unresolved Ballot Propositions for November General Election (CCWG)

4) Items for General Assemblies that Standing Committees and working groups have already identified to be addressed by a certain time

to be determined

Winter 2008/2009

1) Items that are mandated for General Assemblies by GPCA bylaws and/or Rules & Procedures

- Confirm quorum - Ratify Agenda - Confirmation and introduction of any new SC/WG Co-coordinators - Regional Caucus of General Assembly delegates to elect Regional Representative (when necessary) - Two Year Strategic Plan Brainstorming Session (Strategy Committee, Coordinating Committee) - Confirmation and introduction of any new SC/WG Co-coordinators

2) Items that follow past practice at plenaries

- Standing Committee/Working Group breakout sessions

3) Items that follow electoral cycle deadlines

4) Items for General Assemblies that Standing Committees and Working Groups have already identified as needing to be addressed by a certain time

to be determined

Spring 2009

1) Items that are mandated for General Assemblies by GPCA bylaws and/or Rules & Procedures

- Confirm quorum - Ratify Agenda - Budget, FY 2009-10 (possible two-year budget) - Strategic Plan 2009-2011 - Election of GPCA-CC at-large members (two) - Election of GPUS delegates and alternates (number tbd) - Affirmation of GPCA Treasurer - Affirmation of GPCA Liaison to Secretary of State - Regional Caucus of General Assembly delegates to elect Regional Representative (when necessary) - Confirmation and introduction of any new SC/WG Co-coordinators

    CCWG Co-Coordinator two-year terms 2007-2009

2) Items that follow past practice at plenaries (like working sessions for standing committees and working groups)

- Standing Committee/Working Group breakout sessions

3) Items that follow electoral cycle deadlines (like taking positions on ballot propositions)

4) Items for General Assemblies that Standing Committees and Working Groups have already identified to be addressed by a certain time